MACT BOARD MEETING MINUTES
Meeting Date: Saturday, February 16, 2008
Lakeville Center for the Arts, Lakeville, MN
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Attendees
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Distribution
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Next Meeting:
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Julianna Skluzacek, Sara Gunsch, David Poeschel, Larry Pint, Tim Ray, Cliff Lundberg, Jan Dickinson, Jon Skaalen.
Guests from Sheldon Theatre/Red Wing: Sean Dowse, Mary Rauterkus, & Ralph Rauterkus
Minutes taken by: Stephanie A. Weiss
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MACT Board members
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Saturday, April 19, 2008 – Bloomington, MN
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ITEM
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DESCRIPTION
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ACTION BY:
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DUE DATE
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Introductions
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Welcome to guests from Sheldon Theatre/Red Wing: Sean Dowse, Mary Rauterkus, & Ralph Rauterkus
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Call to order/Intros/Secretary report & Treasurer reports.
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Meeting called to order at 2:32 p.m.
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Newsletter
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o Sarah& Julianna met and the newsletter will be going to printer before March 6th.
o All announcements were included: Fest*Fest, MACT membership, article by John Townsend, 2009 MACT Fest info
o Jon Skaalen talked to Julianna about postage meter – currently using the N Mpls/Broadway post office.
o Label night will be at Sara’s within the next 2 weeks and she will bring newsletters to the post office.
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Website
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o Is up & running!!
o Question about the ‘Under Construction” pages? Per Larry, these should be up & running by May 1st. Membership form will be added plus the newsletter in PDF form.
o Only Members can post to the site with a user name & password. Larry will send these out via mail when ready.
o The relationship with MACT & Michael Mesick is now severed.
o Memberships will be automated – there will be a ‘cut-off’ date for posting to the site when membership lapse.
o It will be advantageous for theaters to post show information – cheap advertising!
o Anyone interested in learning how to post to website – contact Larry. He has forwarded the information to Julianna.
o BRAVO to Larry for doing more in three months on the website than we got in three years with Michael. THANK YOU LARRY!!!!!!
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AACT Report
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o The selected location for the 2010 International Festival is Venice, Florida. Will be in June – no definite dates yet.
o Letters of intent for 2011 are due by __________. We have to really WOW them with a presentation of intent. 11 regions plus 12th region will be the one with the most entries.
o “Act Locally/AACT Nationally” – Stephen Schwartz show promo. Produce one of these shows by Stephen Schwartz (Godspell, Children of Eden, Pippin, Captain Louis, or The Bakers Wife) between 01/01/08 to 12/31/09 and your theater receives: every 5th performance is royalty free; 10% off standard rental fees; MTI will donate 20% of standard rental to AACT; plus discounts on other resources, free perusal on Schwartz titles (normally $10). Use Promo code: AACTSS.
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MACT Fest
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o Presentation of Intent to host from Red Wing’s Sheldon Theater. Reps present were Sean Dowse, Mary & Ralph Rauterkus. Major concern is the cost. Basic proposal – how much do we need/want Red Wing Sheldon to provide?
o Discussion – selling ads, corporate sponsorship, facility costs, and grants from SE Minnesota arts. Sheldon would provide volunteer ushers, tech volunteers, house managers plus opening night reception. Many hotels in the area, they are working on setting up rates.
o Discussion on ticket prices, workshop locations (within one block), silent auction room, seats 466, all accessible. Looking at week of March 11 – 15. (Mid April may be too late to get into the AACT Regionals)
o Thank you to Sean, Mary & Ralph for coming to the meeting!
o Presentation of Intent to host from Paradise Theater in Faribault. Rep – Julianna Skluzacek/Merlin Players.
o The backstage will be ready in 2009 for the 3 10x10 staging areas. Julianna discussed the Paradise items/prospectus. Theater is all accessible and stage area will be.
o Tim Ray makes a motion to the Board – that IF Faribault can guarantee a final amount of no more than $2500, we will go with them – anything above that amount, we will go to Red Wing. Larry 2nd motion.
o Discussion. Vote – it is passed with one opposed.
o ***UPDATE 2/20/08: Tami Oches from Paradise Theater has agreed to a $1500 rental fee for the entire event plus the $1000 for the tech. director. Tami will write letter to Julianna to confirm these costs. We will proceed with the plan to go to Faribault. Julianna will contact Sean Dowse at Red Wing.
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FAST*Fest
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o Julianna will contact Dan Barth – Bill will do the projected budget.
o Waiting hotel info from Mary Jo Holewa. (Need to pull in Larry Outhwaite for assistance with FAST*Fest)
o Co-Chairs for 2008 event are Dave Poeschel and Stephanie Weiss. Julianna will facilitate the colloquies after performances.
o Deadlines for FAST*Fest : Applications due by April 14th (mailed to Sara Gunsch); Brochures with participating theaters out by May 1st; Scripts due by May 5th if ASL needed; Opening night reception, June 20; Performance date: Saturday, June 21; Annual MACT meeting, Sunday, June 22.
o Larry will work on updating the informational brochure from 2006 – we need to get this mailed out to theaters ASAP.
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Creations in Common (CIC)
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o Discussion – Julianna that we have a $1000 cap. CIC is very passionate about the community theater world as we are. We got a good job description from the September workshop at Mark Margolis’ house.
o Looking at the $1080 Prospect work from CIC. Julianna thinks they are reputable and won’t rip us off.
o WISH LIST: Ability to run 2 Festivals/year; host a National festival; time-line – work done by June 2008.
o Larry would like to move ahead on the first prospect.
o Limit of grants applied for. CIC will have to talk to Julianna before any additional charges are required.
o Larry moves to go with Option One under Julianna’s direction with June 1st deadline. Jan – 2nd
o Discussion about feelers for an executive director.
o Vote – passed.
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MACT Future Goals
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o Increasing Membership – both individual & organizations.
o Elections coming in June. Looking for new blood for the Board.
o Sad news: Mark Margolis regretfully has resigned from the MACT Board. Motion to accept resignation from Larry, Tim 2nd – passed.
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Brag Time
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o Dave Poeschel is in SMOKEY JOE’S CAFÉ (dinner/show tonight!)
o Barrett – doing TOM SAWYER the musical in June
o New Prague – FLAMING IDIOTS
o Little Theater of Owatonna – 12 ANGRY MEN
o Bryant-Lake Bowl shows
o Stephanie will be in INTO THE WOODS in early June with 5th Season Entertainment in St. Paul.
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Next Meeting
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Great Idea from Sara!!!
Next meeting, Saturday, April 19, 2008 will be at Bill Muchow’s house in Bloomington – besides the meeting, we will be helping our friend with his spring cleaning in the house and yard.
Bring your garden gloves and dust rags!
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Current Board of Directors on next page J
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MACT Board of Directors 2007 / 2008
Term Ends June (20XX)
Term Ends June (20XX)
Executive Officers and Directors
[One year term]
[One year term]
President- Julianna Skluzacek > Owatonna 2009
Senior Vice-President Larry Pint > New Prague 2010
Senior Vice-President Mary Jo Holewa > St Cloud 2008
Treasurer Cliff Lundberg > Elk River 2008
Secretary > Stephanie Weiss > Minneapolis 2010
Senior Vice-President Larry Pint > New Prague 2010
Senior Vice-President Mary Jo Holewa > St Cloud 2008
Treasurer Cliff Lundberg > Elk River 2008
Secretary > Stephanie Weiss > Minneapolis 2010
At Large Directors
Robb Clasen > Minneapolis 2009
Jan Dickinson > Robbinsdale 2010
Sara Gunsch > Minneapolis 2010
Wm P Muchow * % #> Bloomington 2009
Donna Norberg * % > NE Minneapolis 2009
Larry Outhwaite > Saint Cloud 2010
David L Poeschel > Eagan 2010
Tim Ray > Barrett 2009
Sandy Susag > Alexandria 2009
John Townsend *> Minneapolis 2009
Robb Clasen > Minneapolis 2009
Jan Dickinson > Robbinsdale 2010
Sara Gunsch > Minneapolis 2010
Wm P Muchow * % #> Bloomington 2009
Donna Norberg * % > NE Minneapolis 2009
Larry Outhwaite > Saint Cloud 2010
David L Poeschel > Eagan 2010
Tim Ray > Barrett 2009
Sandy Susag > Alexandria 2009
John Townsend *> Minneapolis 2009
Associate Director
Michael Ricci > Hibbing 2008
Mary Beth King > St Paul 2009
Michael Ricci > Hibbing 2008
Mary Beth King > St Paul 2009
Emeritus Directors
Jean Endrizzi > Duluth
Bob Healy *> St Paul
Candy LaFontaine > Eden Prairie
AACT State Contact / Assistant Secretary - Jon Skaalen *#> Stillwater
Mona Poehling *>Lion Lakes
Greg Toltzman *> Minneapolis
Jean Endrizzi > Duluth
Bob Healy *> St Paul
Candy LaFontaine > Eden Prairie
AACT State Contact / Assistant Secretary - Jon Skaalen *#> Stillwater
Mona Poehling *>Lion Lakes
Greg Toltzman *> Minneapolis
At Large Directors are also elected as Assistant Secretaries
*Past Presidents
Each Member Theatre may appoint A Representative and Alternate
These Representative are voting Board Members
#American Association of Community Theatre Board Member
% AACT Region V Delegate
*Past Presidents
Each Member Theatre may appoint A Representative and Alternate
These Representative are voting Board Members
#American Association of Community Theatre Board Member
% AACT Region V Delegate