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MACT BOARD MEETING
MINUTES
Meeting Date: Saturday, June 9, 2007
Mississippi Bean & Tea, St. Cloud, MN
To view/download the minutes as a Word document click here
 

Attendees
Distribution
Next Meeting:
Tim Ray, Sandy Susag, Julianna Skluzacek,
Cliff Lundberg, Jan Dickinson, Larry R. Pint, William Muchow, Mark Margolis, Mary Jo Holewa,  Larry Outhwaite, Sara Gunsch & Robb Clasen
 
Minutes taken by:  Stephanie A. Weiss
 
MACT Board members
August in New Hope – show “The Pirates of Penzance” at the Off-Broadway Musical Theater – 9:00pm curtain/outdoor theater. 

 

ITEM
DESCRIPTION
ACTION BY:
DUE DATE
Call to order
Meeting called to order at 3:00pm.
 
  • Secretary Report –Cliff moved to approve/Sandy 2nd – passed
  • Treasurer Report – We are $5300 ahead of last years total! We keep increasing our net worth. MACT made $3600 at MACT Fest 2007!!   (10 times the profit from 2005). 
  • Bill walked through the Festival budget. Sold more packages than original plan although local ticket sales were light.   Tim moved to approve Treasurer’s Report/Robb 2nd – passed.
  • Per Cliff, we might need Attorney General Report for July. 
 
 
 
MACT Fest 2007 Assessment
MACT FEST 2007
 
  • Discussion regarding the adjudicators.  
 
  • Mark (whose theater went on to Regional’s) said that he has an appreciation of the local festival – how well planned and organized compared to the regional festival.  
 
  • We would suggest getting a firm commitment from the next community hosting festival to sell tickets.   Such as the theater buys the MACT Fest tickets and they sell them.   We did have higher single ticket sales this year.
 
  • Can ushers watch the shows? It depends on the door placement – but someone has to be able to prevent people coming in during the shows. 
 
  • Technical Co-Chairs would be a good idea.   Split 14 shows between the two.    Too much work for one person.
 
  • It wouldn’t be a MACT Fest without problems (dead pigeons, leaking roofs, etc) – they just ‘add flavor’ to the event!! 
 
  • It was a great festival with a high-level of productions with an amazing emcee.    
 
  • Jan requested no more silent auction on the 3rd floor PLEASE!  
 
 
 
 
Website
Website
·         Committee met at Larry’s place. Sent tasks to Michael to be completed – he said they would be done.   “Error report not popping up”   Calendar issues?   Edit existing entries?
·         Larry has list of member company ID’s and passwords – If you’d like yours today – see Larry.
·         We need a newsletter for member theaters with their company ID/password and directions on how to post on the site. 
·         PHASE 2 – we need a Constructive Push System – members can request specific info sent to them (jobs, auditions, postings)
·         We are looking for a Website person. Let Larry or Julianna know if you know anyone.
·         Who is getting the newsletter together?   Large list for emails, MACT Newsletter to members only.   
·         Send large group information on posting to website via postcard – cheaper than newsletter. However, it has to fully explain the website.   Goal of committee to hire someone to do pro-bono work for us.  
·         Need to post ad ‘On Project Basis” nothing too technical – Larry might have someone.  
·         Committee to meet again and bring back suggestions to August board meeting. 
 
 
 Newsletter
Newsletter for June
·          Jon Skaalen will do the June newsletter. John Seipp has not contacted Julianna about doing future newsletters. 
 
 
 
Guthrie Day
·         Set for July 14th. Limit of 40 participants.   $70/person
·         The event and registration information is on the MACT website.
 
 
 
 
THANK YOU’S
·         Julianna wishes to extend her gratitude to Mary Beth King and Brad Donaldson for their years of service to MACT.    A thank-you note will be sent to both.       
·         The following is from Julianna (accompanied by chocolate or flowers)  
·         Thank you to Mary Jo for setting up today’s meeting;
·         thank you to Jan for the best silent auctions;
·         thanks to Sandy Susag for joining the Board;
·         thanks to Bill for the great work on the Festival;
·          thank you to Tim for being the NW MN rep on the Board;
·          thanks to Mark for taking MACT into the future;
·         thanks to Larry for always saying yes;
·         Welcome to new member Sara Gunsch (Mpls);
·         thank you to Robb for his fresh ideas;
·         thanks to Stephanie for being an awesome secretary;
·         thank you to Cliff for being a great treasurer (with an active job replacement search);
·         Welcome to new member Larry Outhwaite (St. Cloud)!! 
 
 
 
ELECTION OF NEW BOARD DIRECTORS
Election of Board Members: Jan Dickinson, Dave Poeschel, Larry Pint, Stephanie Weiss, Sara Gunsch, Larry Outhwaite as directors and Mary Beth King as associate director.  Bill moved to accept nominations/Robb 2nd. No more nominations.    Bill moved to cease nominations and so move to approve/Sandy 2nd – passed.
Election of MACT Board Officers:   Julianna Skluzacek – President; Larry Pint & Mary Jo Holewa as Sr, Vice Presidents; Cliff Lundberg – Treasurer; Stephanie Weiss – Secretary.   Bill moved to approve/Robb 2nd – all approved – passed.  
At Large Directors and Jon Skaalen as assistant secretary (needed for grant signing) Sandy moved to approve/Cliff 2nd – passed.
AACT Rep – Jon Skaalen – Tim moved to accept/Mark 2nd – passed. 
 
 
 
 
AACT Fest 2011
·         Discussions on having Minnesota host the 2011 AACT Fest.   Burnsville is getting a new performance center – ground-breaking on July 12, 2007.    Bill looked at the plans – looks good – would be a good location for a national festival. 
·         Need to raise $5 million for enhancements.    
·         Bad thing is that Burnsville does not have a lot of hotel rooms at this time.    Talking to Burnsville Convention Bureau.  
·         Would need more volunteers but there are several groups involved.
·         Would be a lot of work (host theater could make up to $30K) Bill will be AACT President when decision is made but in 2011 he will be a Past President.    
·         Request must be to the Executive Board by October 2008 for their decision in February 2009.   (2009 Fest will be in Tacoma, WA)  
·         Will need a committee to be formed.   
 
 
 
 
FAST FEST 2008
·         The “Barth Boys” would like to host the Fast Fest again in 2008 at the Pioneer Place Theater.   
·         Possible dates in June 2008 – Friday June 20 – Sunday, June 22.  
·         Should be a facilitated discussion.
 
 
 
 
MACT Meetings for 2007-2008
·         August (Jan & Stephanie) – “Pirates of Penzance” at OBMT in New Hope
·         October (Sandy) – Alexandria
·         December (Julianna)
·         February (Bill) “Smoky Joe’s Café” at Applause CT
·         April (Sara G) – Minneapolis
·         June (Mary Jo) – St. Cloud – Fast Fest 
 
 
 
 
Membership Benefits – Mark
·         Email did not yield a lot of replies.   What are the future benefits? Who is going to lead the charge? How do we get there?   Need a tremendous resource – from where/who? 
·         Possible grant for an Executive Director (Paid position). How to have position continually funded.   TX, OH, OK & MI have state art board funding for Executive Director.  
·        Discussion – time to try again! 
·        Date set for Saturday, September 15 at Mark Margolis’s home on Lake Calhoun.    Lynn Hargreaves from the PARADISE CENTER FOR THE ARTS and Target Corp. will be doing the facilitating.
 
 
 
 
Miscellaneous
·         Bill will send out updated Board member information.
·         The bill passed at the State Capitol for non-profits to be able to sell alcohol at silent auctions!!   Thank you Larry for getting the ball started on that ruling!!  
·         Please inform Julianna what committees you would like to be on in 2007-2008.  
Bill moved to adjourn meeting/Larry 2nd – passed.  
Dinner at Mexican Village at 5pm, OKLAHOMA at The Paramount Theater in St, Cloud.  
 
 

 
 
 
 
MACT Board of Directors 2007 / 2008
Term Ends June (20XX)
Executive Officers and Directors
[One year term]
President- Julianna Skluzacek > Owatonna 2009
Senior Vice-President Larry Pint > New Prague 2010
Senior Vice-President Mary Jo Holewa > St Cloud 2008 
Treasurer Cliff Lundberg > Elk River 2008
Secretary > Stephanie Weiss > Minneapolis   2010
At Large Directors
Robb Clasen > Minneapolis 2009
Jan Dickinson > Robbinsdale 2010
Sara Gush > Minneapolis 2010
Mark Margolis > Minneapolis 2009
Wm P Muchow * % #> Bloomington 2009
Donna Norberg * % > NE Minneapolis 2009
Larry Outhwaite > Saint Cloud 2010
David L Poeschel > Eagan 2010
Tim Ray > Barrett 2009
Sandy Susag > Alexandria 2009
John Townsend *> Minneapolis   2009
Associate Director
Michael Ricci > Hibbing   2008
Mary Beth King > St Paul 2009
Emeritus Directors
Jean Endrizzi > Duluth
Bob Healy *> St Paul
Candy LaFontaine > Eden Prairie
AACT State Contact / Assistant Secretary - Jon Skaalen *#> Stillwater
Mona Poehling *>Lino Lakes
Greg Toltzman *> Minneapolis
 
At Large Directors are also elected as Assistant Secretaries
*Past Presidents
Each Member Theatre may appoint A Representative and Alternate
These Representative are voting Board Members
#American Association of Community Theatre Board Member
% AACT Region V Delegate